Biometric Data Retention Policy

Louise Whalley Updated by Louise Whalley

Device Storage

The face and finger templates captured are stored in a dedicated encrypted database on the clocking terminal, separate from any other data on the device.

Cloud Storage

Whenever the templates are transmitted to and from the web portal, they are encrypted and sent over a secure authenticated connection, and then stored in a fully encrypted database on the cloud.

Image Retention

No finger or face images are ever stored or transmitted by the terminal. We will update employee photos on the portal if explicitly taken by the user during the enrolment process, or will capture a photo of the user on clocking if the feature is enabled. The employee photo or photo recorded when clocking is never used for face recognition.

It is not possible to reconstruct a person's fingerprint or face image from the stored template.

Biometric Data Retention Period

All Biometric data is stored and encrypted during a user's employment within a specific business. Once a leave date is entered against the user's record and they leave, all biometric data is removed from the device(s) and the database on the cloud. If a user is re-employed they would have to re-enrol on device(s) again as this data has been removed from the database.

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